As the new Chief Financial Officer (CFO) of a SaaS company, I am confused about how to have our accountants handle the following transactions—we currently use QuickBooks Enterprise. Specifically, I still have questions about the logic of recording and recognizing deferred revenue in the system.

Here, I kindly ask anyone familiar with QuickBooks and who has used the software in a SaaS or other deferred revenue environment, could you list the steps for the QuickBooks entries needed from the initial invoice (e.g., an annual invoice) to monthly revenue recognition? No need to list every month individually; just assume an invoice is issued on December 1 for $120,000, with payment due on January 1 of the following year, and then the first revenue recognition for the January payment (i.e., 12 months at $10,000 per month).

Any help would be greatly appreciated.

Thank you.