Corporate Credit Card Management: How to Separate Business Purchases from Travel and Entertainment Expenses
In a company of about 40 people, 7 employees currently hold corporate credit cards for both business purchases and travel and entertainment (T&E) expenses. Because the two types of expenditures are combined on one card, receipt and documentation management becomes difficult. The company has not yet reached the stage of using procurement cards (P-cards), and is considering adding a dedicated card for recurring business expenses (such as Gmail, Box, office supplies, food, etc.), but worries about the increased burden on the accounting department if they need to make purchases on behalf of others. Based on this practical scenario, this article explores possible separation strategies.
Hello - I've noticed there are already several discussions on this topic in the forum. Currently, out of about 40 employees in our company, 7 hold corporate credit cards. These employees use their cards for both business purchases and travel and entertainment (T&E) expenses. For example, someone might use the card to buy office supplies while also booking flights. Because both types of expenses are mixed on the same card, organizing receipts and documentation has become extremely difficult.
We haven't yet reached the stage where we can apply for a procurement card (P-card). I've considered adding a dedicated card solely for recurring business expenses (such as Gmail, Box, office supplies, food, etc.), but ultimately I don't want the accounting department to run around making purchases on behalf of others. Does anyone have a recommended method for separating these? Thanks!